Article ID: 10314

Processing Manual Payroll Checks

You can manually process payroll without using the ADP payroll module. There are two methods of entering manual payroll checks into the PCLaw program and both involve the General Check feature.

  • The one-step method is preferable for law firms with only one or two employees. You make payroll adjustments on each check and it does not require a general journal entry.
  • The two-step method is preferable for law firms with larger staff because it only requires one general journal entry for all employees.

Processing Payroll Using the One-step Method

Take the following steps to manually process payroll using the one-step method:

  1. Click Data Entry and select General Bank, then Check... to open the General Check window.

  2. pclaw_us_payroll.gif

    NOTE:

    The G/L Accounts and Explanations are for information purposes only. Customer Support does not recommend what G/L Accounts or Explanations to use.

  3. Enter the name of the employee in the To box.
  4. Enter the payroll check date in the Date box.
  5. Enter the amount of the net pay in the Amount box.
  6. Enter an explanation in the Explanation box.
  7. Enter the gross pay amount in the Amount column of the first allocation line.
  8. Enter the nickname for gross salaries in the G/L Account column.
  9. Enter the amount of the first company expense in the Amount column of the next available line.
    NOTE: The amount you enter should be a positive value.
  10. Enter or select the nickname for the expense account in the G/L Account column.
  11. NOTE: Repeat steps 8 and 9 for each expense associated with the payroll check.
  12. Enter the amount of the first withholding in the Amount column of the next available line.
    NOTE: The amount should be entered as a negative value.
  13. Enter or select the nickname of the withholding account in the G/L Account column.
    NOTE: Repeat steps 10 and 11 for each withholding.
  14. Click Print to print the check.
  15. Click OK to post the check.

NOTE:

Repeat all steps for each paycheck.

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Processing Payroll Using the Two-step Method

Take the following steps to manually process payroll using the two-step method:

  1. Click Data Entry and select General Bank, then Check... to open the General Check window.
  2. Enter the name of the employee in the To box.
  3. Enter the payroll check date in the Date box.
  4. Enter the amount of the net pay in the Amount box.
  5. Enter an explanation in the Explanation box.
  6. Click Print to print the check.
  7. Click OK to post the check.
  8. Click G/L and select General Journal, then G/L Adjustment... to open the G/L Adjustment window.
  9. Enter the date in the Date box.
  10. Enter a reference number in the Reference box or accept the default reference number.
  11. Enter the nickname for Gross Salaries in the G/L Account column.
  12. Enter the amount of the gross salaries for all employees in the Debit column.
  13. Enter the nickname of the first company paid expense in the G/L Account column of the following line.
  14. Enter the expense amount for all employees in the Debit column.
    NOTE: Repeat steps 13 and 14 for all expenses.
  15. Enter the nickname for the first employee withholding in the G/L Account column.
  16. Enter the amount of the withholding for all employees including the company paid portion in the Credit column.
    NOTE: Repeat steps 15 and 16 for each employee withholding.
  17. Verify that 0.00 appears in the Balance box.
    NOTE: If the Balance box contains an amount other than 0.00, check all of your allocations to ensure that the total of debits equals credits.
  18. Click OK to post the G/L adjustments.

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